Privacy Policy

This privacy notice tells you what to expect us to do with your personal information.

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Contents

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• Contact details

• What information we collect, use, and why

• Lawful bases and data protection rights

• Where we get personal information from

• How long we keep information

• With whom we share information

• Sharing information outside the UK

• How to complain

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Contact details

Email editor@newsandnotes.co.uk

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What information we collect, use, and why

 

We collect or use the following information to provide services and goods, including delivery and third party referrals:

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• Names and contact details

• Payment details (including card or bank information for transfers and direct debits)

• Website user information (including user journeys and cookie tracking)

 

We collect or use the following information to receive donations or funding and organise fundraising activities:

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• Names and contact details

• Payment or banking details

• Tax payer information (for Gift Aid purposes)

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Lawful bases and data protection rights

 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

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Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

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• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

 

If you make a request, we must respond to you without undue delay and in any event within one month.

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To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

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Our lawful bases for the collection and use of your data

 

Our lawful bases for collecting or using personal information to provide services and goods, including delivery and third party referrals are:

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• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

 

Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:

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• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

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Where we get personal information from

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• Directly from you

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How long we keep information

 

• Five years.

• Once five years has elapsed, we will contact you to ask you to re-confirm your consent.

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For more information on how long we store your personal information or the criteria we use to determine this, please contact us using the details provided above. 

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Who we share information with

 

Data processors

 

Wix

This data processor does the following activities for us: Holds contact details in a GDPR compliant way. Enables the newsletter to be sent to people who have signed up for this service, via email. Processes contact details via the Wix ticketing service.

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MailChimp

This data processor does the following activities for us: Holds contact details in a GDPR compliant way. Enables the newsletter to be sent to people who have signed up for this service, via email.

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Square

This data processor does the following activities for us: Processes financial information to enable the purchase of tickets for events, online.

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Others with whom we share personal information

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• Organisations we need to share information with for safeguarding reasons

• Organisations we’re legally obliged to share personal information with

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Sharing information outside the UK

 

Where necessary, we will transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.

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For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

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Organisation name: MailChimp

Category of recipient: Email marketing

Country the personal information is sent to: USA

How the transfer complies with UK data protection law: Addendum to the EU Standard Contractual Clauses (SCCs)

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How to complain

 

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

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If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

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The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

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Last updated

 

 5 September 2025

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